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How to Convert Excel to Google Sheets

Microsoft Excel used to be your only option for spreadsheet software, but not anymore. You can move all of your Excel files to a digital format that is easy to use and updates in real-time, as well as being free to use. We’re talking about how to convert Excel to Google Sheets, and we have everything you need to know.

Google offers a number of great applications for free, including Google Sheets. While the applications are not as powerful as what you receive with the Microsoft options, when you don’t want to spend money on the program and only need basic features Google is the way to go.

Related Post: Google Sheets Vs. Excel: How They Differ, Strengths and Weaknesses

Google Sheets gives you several excellent features, so you need to know how to convert Excel to Google Sheets. Here is the answer.

How to Convert Excel to Google Sheets

Screen capture from Google Sheets

When looking at how to convert Excel to Google Sheets you thankfully don’t need a workaround or any special software. If you already have Google Sheets that’s all you’ll need to convert the Microsoft file to the Google file.

If you just received the Sheets file and are a native Excel user, it is easy to open up the application and to begin using the information.

Signing Up with Google Sheets

If you are a native Microsoft application user and you haven’t used it before this is the one mandate you have in order to convert Excel to Google Sheets.

Chances are you have a Google account (through Gmail or YouTube or something). If you don’t, go over to and create a free account. Once you have your Google account login head over to

On the home page click “Go to Google Sheets.” This will instantly take you over to the Sheets application.

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If you’ve ever downloaded a Sheets or Excel file in the past to your Gmail account the information will automatically be displayed. You can select the file from the lower portion of your screen, or you can create a new sheet, produce a “To-Do List,” an annual budget, or select one of the other templates.

Converting Excel to Google Sheets with File in Google Drive

If you received the Excel file in your Gmail account, you’ll already have the file saved on your Google Drive (which is the cloud service Google has packaged in with its Google accounts).

With the file in your Google Drive you’ll want to click on the selection of dots in the upper right corner of your Google account window.

Now, choose “Google Drive.”

From here, select the Microsoft Excel file listed inside of your Google Drive account. A pop-up window will appear, asking what you want to open the file with.

Select “Google Sheets.” The spreadsheet will now convert over to the Sheets format.

Convert When You Upload

Now, you may not want to open Google Sheets and open the file just to convert it. Thankfully, Google allows you to instantly convert the file to Google Sheets without ever opening the file in the first place.

Head over to the Google Sheets home page, then click on the “Open File Picker” icon, which looks like a file folder and is located under your profile icon.

When the “Open a File” window opens choose “Upload,” then select the Microsoft Excel file you want to upload and convert.

Click “Open” and the file will now upload to your account and automatically convert over to Google Sheets.

File Formats You Can Convert (And Some You Can’t)

The majority of Microsoft Excel files can be converted without a problem, so when looking over the how to convert Excel to Google Sheets instructions, you’ll find it works with nearly all the files you have. The Excel file you can convert include:

.xls, .xlsx, .xlsm, .xlt, .xltx, .xltm, lods, .csv, .tsv, .txt, .tab.

Now, there are a few files you cannot convert over to Microsoft Excel. First, if the file is password protected you won’t be able to convert it as Google does not have the right to access the Microsoft password-protected file.

Next, you can’t convert a Macros file, although you can upload the macro file into the Apps Script application and then convert it from there.

If you have any Excel charts embedded into PowerPoint or Word you can’t convert the information over to Google Sheets. You also can’t convert any sheets that are linked to your Excel file (such as a website linked within the file that then leads to an Internet saved spreadsheet. If you want to convert that file you must download it.

Exporting Sheets File Back to Excel

Screen capture of Microsoft Excel

After you have followed the how to convert Excel to Google Sheets instructions and have worked within Google Sheets to edit or tweak information, you may find the need to export the file back to Microsoft Excel for later use. It is a simple process that you can do as soon as you are done editing the file in Google Sheets.

Export the File as Excel

When you are in Google Sheets and you’re ready to export the file out for Microsoft use, click on the “File” button at the top of the application window, now choose “Download As” from the list of options appearing in the pull-down menu.

You will now be able to select the desired file format you want to export the file as. Select the .xlsx file format and click “OK.” The file will now export out to your computer in the selected Microsoft Excel format.

If you’d like, you can also export it as several other files, including PDF. The ability to save as Excel and to open Excel files within Google Sheets makes it possible to jump back and forth between the software. This way, no matter who you are working with or what application they are on, you will always be able to run and view the information whenever necessary.

Why Google Sheets?

Before you look into how to convert Excel to Google Sheets you may wonder why someone would use Google Sheets to begin with? Microsoft has long been the king of inner-office applications, so why would someone make the shift now?

Chances are, the person moving from Excel to Sheets didn’t become fed up with Excel. It very much is the most powerful and useful spreadsheet software out there (and it’s not all that close). However, not everyone needs powerful spreadsheet tools. They might not need all the insights and coding features. They may just need cells to help maintain information. When this is the case there’s no reason to purchase Microsoft Office, which is an expensive application suite to keep up to date.

Instead, it is better for the individual to use Google Sheets. Google Sheets is free to use, converts in and out of Excel files, and can do several things Microsoft can do. Plus, it can easily be uploaded to other Google applications and also emailed from Google Drive. So if you’re wondering why someone would use Google Sheets (or why you might want to give it a try), it’s because it’s free, and yet still a quality application.

A final benefit is you don’t need to install anything onto your computer if you don’t want to. It is possible to download the application to work offline, but if you’re looking to save hard drive space on your computer, Google Sheets is an excellent option.

Work with Others in Real Time

One of the best features Google brings to the table (and a major reason why individuals like to use Google Sheets) is because you can work with others in real time through the Google Drive application.

If you send someone the Google Sheets file and you both have it within a shared space, both of you will be able to view the file. Additionally, you’ll be able to see that the other individual is accessing the file at the same time. From there, you can make edits with them and adjust whatever is necessary. There may be times where you need to collaborate with someone through Microsoft Sheets and you don’t want to constantly download and email the attachment. With the combination of Google Drive and Google Sheets, you’ll never again need to do this.


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Microsoft Excel remains the king of all spreadsheet applications. However, Google Sheets does offer a number of useful features, not to mention it is free. Because of this, there are many people who are starting to make the switch from the Office program to the Google program. If you received an Excel file and need to either access it for the first time in Sheets, or you have never used Sheets before and you want to know how to open your own file in the software, these are the instructions you need to follow for how to convert Excel to Google Sheets. With this information, you’ll always be able to open an Excel file in Sheets whenever necessary, and then convert it back out should you want.

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The Data Adds Up: Using the Addition Formula in Excel

Meta: In this article readers will learn the basic addition formula for Microsoft Excel. Users can find examples and a how-to guide for entering formulas themselves and using the sum feature.

The addition formula is one of the basic functions you can perform in Microsoft Excel and other spreadsheet programs. There are several different ways to use the addition formula in Excel and many different times when the formula will come in handy when you are working with data in your spreadsheet.

In the following article, we will discuss the different ways you can enter an addition formula, and when it is appropriate to use the formula. This will include sections on:

  • What is a formula in Excel
  • Basic addition formula
  • Advanced addition
  • The “SUM” function
  • SUM with rows and columns

What Is a Formula in Excel

In Excel, a formula is a way to perform calculations and other operations on your data. There are basic formulas such as addition or subtraction, which we will discuss in this article, and much more complex formulas that make calculations for advanced statistics or engineering problems. In essence, a formula is performing some simple, or complicated, mathematical function.

Any formula that you make in excel will begin with the “=” symbol and are most often entered into a specific cell of your choosing. For example, if you typed “= 5 + 3 + 8” into the cell A1 and pressed enter, what would you expect to get back? If you said 16, you’re exactly right. Pretty easy, no?

Values are not the only thing you can add using the addition formula. Formulas can also contain constants, individual cells (for example, B22) or a range of cells (for example, F2 to F22), functions, and operators.

In Excel, values are not limited to numbers. They can include dates, text or words, and Boolean values.

The Basic Addition Formula

Image of Excel showing formula bar with =2+2 and cell D4 showing 4
Screen capture from Excel: Cell D4 showing the result of the formula “=2+2” the formula is displayed in the formula bar

As we noted above, the basic addition formula is quite simple. Except for the syntax, you probably recognize it from your elementary school math class. In Excel, instead of writing “2 + 2 =”, you write = 2 + 2 and the program will spit back to you the number 4.

You can also write the names of cells into your formula instead of numbers and get the same result. For example, if you typed = A4+B4 into the C4 cell, the program would then do perform the function and give you the result in C4. In this case 4.

The huge advantage to using cell references rather than typing in the data is that if change the data in a cell, the formula will automatically change. This will cut down on making any errors when working with your data.

More Advanced Addition

As noted above, one way to do this is to type in the range of cell references you want. Above we did “=A4+B4” and got 4 back.

If you’re more of a mouse person, the other easy way to do this is the point and click method. Start by typing a “=” into C4. Now click on cell A4. This should show “=A4” in the cell. Then type the “+” sign and click on the cell you want to add to A4. In this example, we will do B4. Cell C4 will now have the completed formula “=A4+B4”.

addition formula for cells shown
Showing formula in cell C4

When you press enter, you will get the result, 4.

Excel screen capture showing c4
After hitting enter in C4, the sum of the selected cells is displayed, the formula shows in the formula bar above

If you need to change the formula, say you want to multiply the cells instead of adding them, double-click the cell containing the formula and change the “+” to “*” and press enter.

The Sum Function

In Excel, you don’t need to use the operator “+” to add together two or more numbers. You can also use what is called the SUM function. As with all formulas, you still start by typing an “=”, but now you type SUM and whatever numbers or cells you want added up.

For example you can type =SUM(2,2) into a cell.

Showing formula for cell C7 and total displayed in that cell

When you press enter you’ll get 4.

You can also type in cell references, for example, =SUM(A1, B1, C1). If you want to do a range of cells, type =SUM(A1:C1).

Showing range addition formula

The Sum Function for Rows and Columns

All of our examples so far have been pretty easy, and you might be wondering, why do we need such an easy formula when you can do it in your head?

Well, the more data you have in your spreadsheet, the longer it will take for you to do the addition by hand. Imagine you’re working in sales, and you have a spreadsheet that keeps track of units of your product you’ve shipped in the past year as well as the units that remain in your warehouse.

You could sit there and calculate the entire inventory by hand, but then what would the point be of recording everything in a spreadsheet?

To cut down on time without creating an elaborate formula to perform addition, you can use the “SUM” function. The SUM function is incredibly useful if you’re like our salesperson who wants to add up her sales from the previous year.

Annual sales shown for how to use the sum function (addition) in excel

In the example, you can see that we have a lot more data than in the earlier examples. By using the SUM function, we can easily add together all the data in a given column. You can do the same thing for a row, or for both rows and columns simply by typing in or clicking on the range you wish to add up.

You can later use this data to create pivot charts, or pivot tables.

Bringing it all Together

In this article, we introduced the addition formula for Excel spreadsheets. We discussed some of the reasons why you might choose to use the addition formula, types of values and references that can be added using the formula, and some of the shortcuts you can use to tell Excel to add data in your spreadsheet.

man looking at tablet showing pivot tables and pivot charts

Pivot Charts: An All-Encompassing Guide

Pivot Charts can help you to take an unorganized set of data and turn it into a clear and concise representation of the information that you’re trying to convey. You can eliminate all unnecessary information and single out key data points in order to better understand specific subcategories of data.

Here, we’re going to look at the most important aspects of Pivot Charts, including:

  • The Basics of Pivot Charts
  • Reasons to use Pivot Charts
  • How to Create a Pivot Chart

What are Pivot Charts?

image of different types of pivot charts printed out with a phone and hands on a table.

Pivot Charts offer a visual representation of relevant data from a set. Most often, charts get data points from associated Pivot Tables instead of from raw data. Pivot Charts give you more flexibility than tables when it comes to layout and aesthetics, however.

You can display information using categories, markers, axes, and other hallmarks of charts and graphs. Excel’s Pivot Chart tool lets you show off data in just about any format except for an XY (scatter plot), stock graph, or bubble chart.

The Difference Between Pivot Charts and Standard Charts

In most respects, Pivot Charts are similar to standard graphs. They help us to visualize data in a way that’s clear, concise, and easy-to-read using simple shapes and labeled markers.

There are, however, some slight differences when creating Pivot Charts that you should be aware of:

  • The Orientation of Rows and Columns:  With traditional charts, you can easily switch row and column orientation by using the Select Data Source dialog box. With Pivot Charts, however, you can click and drag to “pivot” row and column labels.
  • Stylistic Limitations: As previously mentioned, you can’t make Pivot Charts in certain standard chart formats, including scatter plots, stock graphs, and bubble charts.
  • Linked Data Sources: With traditional charts and graphs in Excel, you typically use data directly from worksheet cells. Pivot Charts, however, use information from Pivot Tables to create a simple and user-friendly graph.
  • Changing Data: You can’t change the chart data range that you use in a Pivot Chart by using the traditional Select Data Source dialog box. Instead, you need to alter the associated Pivot Table.
  • Editing formatting: When you refresh a Pivot Chart, layout and style stays the same. Elements such as trendlines, data labels, error bars, and other changes to data sets, however, may be lost.

If you usually deal with standard charts in Excel, then Pivot Charts may take some getting used to. As long as you know what you’re doing, though, making a Pivot Chart takes just minutes.

The Benefits of Pivot Charts

Pivot charts are more than just a colorful way to represent important data. There are a number of reasons to make the switch from standard tables to Pivot Charts when presenting data. If you’re trying to glean information from select cells in your data set, using a Pivot Chart is often less time-consuming. It allows you to eliminate any unwanted categories in one swoop instead of forcing you to go through and highlight individual cells. This also reduces the chance of human error messing up your numbers.

When making a Pivot Chart, the information that you use will come from a Pivot Table. If you need to alter any of the data points in your table, you’ll find that your graph updates automatically, making it easy to tinker with numbers and make quick fixes when necessary. This can also help to save you time and frustration over standard charts.

How to Create a Pivot Chart using a Pivot Table

Excel screen showing where to find the pivot table menu.

To make a Pivot Chart, it’s easiest first to create a Pivot Table. A Pivot Table helps to summarize data from a large set into a smaller table that contains just the essential information.

You can use data from an Excel worksheet as the basis for a PivotTable, or you can import data sets from external sources such as a software database, an Online Analytical Processing (OLAP) cube, or a text file. You can even base a new Pivot Table on an existing file.

Once you’ve created a Pivot Table either manually or using Excel’s Recommended Pivot Table tool, you can use that information to make a Pivot Chart. While both the table and the chart will contain the same data, they present it in different ways.

Often, graphical representations are easier to read, especially when it comes to spotting patterns.

Creating a Pivot Chart from an Existing Pivot Table is Easy.

In just a few easy steps, you can have a graph that’s ready to go for your next major meeting or presentation. Here’s how to create a Pivot Chart using a Pivot Table:

  1. Select a cell that’s within your Pivot Table range.
  2. Go to PivotTable Tools > Analyze > PivotChart
  3. Select the chart type you want from the options available and click OK.
  4. Format your Pivot Table to your liking using different fonts, colors, and styles.

If you don’t have a Pivot Table at the ready, there’s no need to worry. You can make a Pivot Table and a chart at the same time if you want. Excel’s Recommended Charts tool automatically draws up a Pivot Chart and an associated Pivot Table based on raw data.

You can also do this manually:

  1. Select a cell within your worksheet data.
  2. Go to Insert > Pivot Chart > Pivot Chart.
  3. In the dialog popup box, specify your data source and where you want your chart to be placed. You can also choose whether you want to analyze multiple tables.
  4. Press OK, and Excel will add a new worksheet with a blank Pivot Table and Pivot Chart. Go to the Field List to pick out which fields you want to include in your chart.


Pivot Charts can help you to understand complex data sets and make more informed decisions, both in business and in your personal life. By breaking down data, Pivot Charts allow you to better focus on the information that’s important to your enterprise.

By following the steps laid out in this tutorial, you can create attractive visual representations that are sure to get you noticed at your next presentation.

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Google Sheets vs Excel: How Do They Differ?

When it comes to creating a spreadsheet on your computer, the program most professionals have routinely turned to is Microsoft Excel. As part of the Microsoft Office suite of programs, this title has been around for decades and has built a level of trust few other programs can replicate. For years this was the only true option available when it came to creating reliable spreadsheets on the computer: at least until Google Sheets came out. Here is what you need to consider regarding Google Sheets vs Excel.

What Is Google Sheets?

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When looking at Google Sheets vs Excel, Google Sheets is the new kid on the block. Google has been releasing applications for some time now, and it is now going head to head with Microsoft. There are still a number of powerful features Microsoft has that Google doesn't, but competition in this sense is good. For years, Microsoft didn't have to worry about anyone creating something similar to Excel, and because of this it did not do much in the way of upgrades or updates. But with Google Sheets, that is all different.

Google Sheets has been around for longer than most people might assume. Google first released the application back in March 2006, so it's been around for 13 years. The spreadsheet software runs through a user's Google account, so it is designed to be an online application (although it is possible to download the program and work offline).

Google Sheets is also available to work on nearly every platform you might use. Not only does this mean that it runs on Windows, Microsoft, and the Google Chromebook OS (which is a form of Android), but it also runs on mobile platforms like macOS, Windows Phone, Android, and even Blackberry.

The History of Google Sheets

While the spreadsheet application has technically been around since 2006 it hasn't always gone by the same name. XL2Web created the web-based spreadsheet application and was eventually bought out by Google. Google went on to name the application Google Labs Spreadsheets, and users could begin using the application in June 2006.

Eventually, Google purchased DocVerse in 2010. The company created a word processor application that worked online in a similar fashion to how the spreadsheet application did. Google then purchased Quickoffice in 2012, which offered other Microsoft Office-like applications, but for free. By the end of 2012, Google renamed its Google Labs Spreadsheets to just "Google Sheets" and started offering it as a Chrome application download. Now, it is available everywhere and on any device you might want to use it.

What Is Microsoft Excel?

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When making the Google Sheets vs Excel comparison you need to look at the overall history and creation of Microsoft Excel. The very first release of the spreadsheet software, which so many other spreadsheet softwares have been based on, came out in 1985.

This wasn't the first foray into the world of spreadsheets for Microsoft though. It had initially created a similar program in 1982 called Multiplan. However, as computers began to move into the world of MS-DOS, most spreadsheet users turned to a Lotus 1-2-3 application. Microsoft retooled the application and released its first version of Excel in 1985 as a standalone application. However, it wasn't officially packaged with the rest of its Office suite of programs until 1987.

As Microsoft started to increase its foothold in the world of personal computers Lotus began to fall behind. Microsoft didn't release a spreadsheet program to the Windows OS until the early 90s, and by then Excel (and the rest of Microsoft Office) was one of the best selling programs anywhere.

Further Development of Microsoft Excel

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Over the years Microsoft Excel has basically re-invented the world of spreadsheets over and over again. In 1990, the big thing was its new inclusion of toolbars and add-in cell support. Then when Windows 95 came out, all Microsoft Office programs received a new facelift and all kinds of new features, including Excel (known as Excel 5.0 at the time).

Today, Excel is still the best selling spreadsheet application around; but if you are looking for a program that fits your own needs, it is now important to compare Google Sheets vs Excel to see which addresses what you're looking for in a spreadsheet application.

Google Sheets vs Excel: Differences

While both Google Sheets and Excel are spreadsheet applications, it is important to compare the two and to look at the differences between them. This way, when attempting to decide the winner of a Google Sheets vs Excel battle, you'll have a better understanding of the applications.


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With this there is a clear winne: Google Sheets is free. Most Google applications are free, and this is no different. Microsoft, on the other hand, has a few different tier options. First, you can pay a subscription fee, which is either about $7 a month, or approximately $70 a year. Not this does give you full access to the entire Microsoft Office suite (for a single use license), but when you subscribe receive not only patch updates, but also full system updates when released.

You can also buy the application as a standalone software title. You will pay about $130 for this. Basically, you're paying either $70 a year or you're getting something for free.


There's nothing worse than working on something, spending countless hours on the content, only to have the computer crash and all your work go out the window. While sure, that's a lesson in the need to be constantly saving, you also shouldn't be forced to save content after every single move you make. That makes for an interesting Google Sheets vs Excel comparison.

For starters, Google Sheets autosaves everything. Whenever you edit or adjust anything, Google automatically saves what is done. So, if your computer disconnects from the Internet, the battery dies, or something else happens, you won't lose anything. With Microsoft Excel, there is an autosave feature when working in the cloud. However, if you're working on something locally, you need to remember to continually click the save button. If you don't, you run the risk of losing everything you just did.


If you work with others using the same spreadsheet, this is an important feature. If you don't, you don't need to focus on this area. However, with Microsoft Excel you save the file locally. If you subscribe to the cloud-based version (which is what you do if you're paying the monthly service fee), then you can access it on the cloud as well as others. However, you can't always try it in real time.

With Google Sheets, you can see exactly who is working on the software and even see the changes as the changes are being made in real time. Everything is stored in the cloud (although you can save the files locally as well). If you work with others, either on the other side of the globe or even on the other side of the desk, there's no need to save the file and email it over (or save it to the cloud for later use). Everything is done in real time, which makes this a real time saver.

Customize Your Spreadsheet Program

Have you ever worked in a program and wished some presets were closer by? If only you could edit the display and make it more personally user-friendly, right? Well, with Microsoft Excel, you can do that. There is a Quick Access toolbar that allows you to adjust the shortcuts and buttons you have on your dashboard. This will speed up the entire process and make things easier. Google Sheets does not allow you to do this at all.

Large Files

Perhaps you need to work on a very large account. Think really large. If you have an extremely large account and file you need to work on, you may find Microsoft is the only option for you. Now, Google Sheets can handle a rather impressive 5 million cells. Chances are you'll never come close to this kind of size. But what if you do and what if you need to go over?

Well, that's where Microsoft Excel comes in. With Excel you can handle over 17 billion cells. So in terms of the size of a document, if you need something completely out of this world in terms of size, Microsoft has you covered.


When it comes to Google Sheets vs Excel, the right spreadsheet application will be what works best for your particular needs. You can go with Excel or you can go with Sheets. Both are excellent applications. With Google you can't beat the price (free), and yet with Excel you receive all kinds of powerful tools. So go through the different features of what makes the two different. You may even want to test the applications out on your own just to see which one feels more comfortable at your fingertips.

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What to Do When Excel Keeps Crashing

Microsoft Excel is one of the most-used programs on any PC. For accountants and anyone else who does bookwork on their computer, Excel is a must-have piece of software. However, if Microsoft Excel has crashed, it means there is some kind of issue going on behind the scenes. Excel doesn't take up much in the way of processing power. In fact, of all the programs you run it is probably on the lower end of the processing power use spectrum. Due to this you likely don't have any RAM or processor issues when Excel crashes. Instead, you'll need to look into other reasons for why Microsoft Excel keeps crashing.

Run Excel in Safe Mode When Excel Keeps Crashing

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There are times where the best course of action for figuring out why Microsoft Excel keeps crashing is to run the application in Safe Mode. Sometimes unwanted files leach onto the software, so whenever Excel loads, the unwanted file loads as well. Other files may be corrupting the software. When you run Excel in Safe Mode, you'll discover these leach files do not pop up while you boot in Safe Mode, which in turn will help you not only run the program, but potentially figure out what is causing the issue.

How to Boot in Safe Mode

Booting your software in Safe Mode doesn't require you to start Windows in Safe Mode. After all, if the problem is only occurring in Excel you likely don't need the entire computer running in Safe Mode.

In order to boot in Safe Mode you'll want to hold down the "CTRL" button on the keyboard and then double-click Excel. A prompt window will appear asking if you want to load the application using the Safe Mode.

You can also choose the "Rub" option on the Start menu and then type "excel /safe" (without the quotations) and click "OK." This will load Excel in Safe Mode. You will need to repeat this process every time you wish to open the application in Safe Mode.

Booting in Regular Mode

Sometimes running Excel in Safe Mode once will correct the problem on the next time you boost the software. Running in Safe Mode can disconnect the application from the issues that are plaguing it, so when you finally start in the standard method you'll have the application running as it should.

However, if the next time you boot Excel you find that the problem is still popping up, you will need to proceed to the next steps in troubleshooting why Microsoft Excel keeps crashing.

Remove and Investigate Add-Ins

After attempting to run Excel in Safe Mode, if the problems continue, you must continue on with some of your own investigating. Several third-party designers will create add-ins that run on top of Excel. Generally, these applications will work fine as each has been tested time and time again.

However there are times where Microsoft Excel will update and the add-ins will not receive an update for weeks (if not longer), which can cause the issues; or the third-party will not automatically send out the update. You will need to determine if these add-ins are causing the problems.

Sifting through Add-Ins

Many of the add-ins will be installed on the computer registry. You don't want to dig through the computer's registry without knowing what you're doing. If you start doing
that you run the risk of deleting important files from your computer and causing further problems.

Instead, you will want to disable the COM add-ins first. To do this, click the "File" button and then choose "Options." From the secondary pull-down menu choose "Add-ins." This will pull-up a new prompt pop-up window. Change the COM add-ins and choose "Go." When the new window appears, check off all enabled COM add-ins and then select "OK."

Restarting the Program

Now that all the COM add-ins have been turned off, reboot Excel. If Microsoft Excel keeps crashing, the issue is not with any of the COM add-ins. However, if the application runs correctly, you will know the issue is one of the add-ins.

With this knowledge you can return to the "File," "Options," "Add-ins" prompt window and enable them one at a time. Turn one of the add-ins on and then boot the software up. Continue with this process, adding one new COM add-in at a time, until the problem occurs. This will show you exactly which of the add-ins is causing the problems.

After determining which of the add-ins is causing the issue, you can go to the third-party website and see if there is an update or another fix provided by the designer.

Troubleshooting Excel

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If none of the previous troubleshooting steps for determining why Microsoft Excel keeps crashing have worked, you'll need to dive deep into the investigation process. There are a number of different steps you'll need to perform, but as you check each off at a time, you'll eventually identify which is the problem and what is causing the problem.

File Details

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Over time your Microsoft Excel will update. Microsoft will release updates and patches throughout the year that are designed to improve functionality and features on the application. However, this can change how the file is accessed. Due to this, the Excel file you're attempting to use may not be compatible with a more recent updates.

If Microsoft Excel keeps crashing when opening a specific file, it is likely because there are improper formulas within the file that cannot be converted. Sometimes there are hundreds (if not more) hidden heights and widths within a file, or there are too many different styles that combine when information is copied and pasted between different files. When this is the case, the file may not open correctly and may mean that Microsoft Excel keeps crashing.

Try opening different files. If the other files load correctly, you know the problem is with the file. If the file is being sent to you by a third-party (or a third-party application designer), you will want to test out features of the file outside of the provided third-party application. This way you can see if it is working accurately.

Selective Startup

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If you are at this point and Microsoft Excel keeps crashing, you will now need to perform a selective startup to see if the program itself, or a process, is causing issues with Microsoft Excel.

To perform the selective startup you'll want to click on the "Start" button and then choose "Run." When the Run window appears, type "msconfig" (without the quotations) and press "Enter." This will bring up a System Configuration Utility window. Choose the "Startup" tab at the top of the screen. A new display will show everything that loads when you boot up the operating system.

Knowing what is running when your computer boots up is informative, as you may not know everything that is up and running. Some files might surprise you. You can uncheck the applications you do not want to load. If you installed a program and then Microsoft Excel keeps crashing, you may want to uncheck the application. You may want to experiment with this feature until you find that Microsoft Excel loads correctly.

Sometimes files will run in conflict with Excel. If you receive any error messages when Excel crashes, it might be because of this. So testing out and removing different programs and applications from the startup may be what is needed to determine what is causing the issue.

Check Your Antivirus Software

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It is possible your antivirus software is not playing nice with Excel. Sometimes the antivirus software will identify an application on your computer as a potential threat, and as such shoot it down before it can get running (or once certain files are loaded).

When this is the case, you will want to check for any possible updates for your antivirus software. If the software is up to date, you will want to check which files it is identifying as threats. This will vary depending on the antivirus software you have running, but usually it will maintain a list of threats it has shut down. If you see Excel is listed as one of the threats, and the antivirus is stopping the run process, you'll want to go into the antivirus software and remove Microsoft Excel as a known threat. Once you're done with that, the software should run correctly.


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It is a big pain when Microsoft Excel keeps crashing all the time. Constant crashing will not only prevent you from getting your work done, but it may also cost you work as well. To correct the issue, you'll want to follow these troubleshooting steps. Typically you'll be able to correct the problem with the Safe Mode or the Add-In sifting. However, if you don't, keep at it and follow the secondary troubleshooting steps. You will identify the problem and, once it is corrected, be able to avoid the constant crashing problem with Excel and get your work done.

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How to Find Outliers in Excel in # Easy Steps

Microsoft Excel is generally considered the industry standard in spreadsheet software, specifically because it can adapt to multiple functions and because it is easy to use. Once you know how to use Excel, you know how to use Excel for life. Excel has a variety of uses, from preparing simple order sheets to calculating to creating complex graphic statistical analyses. In this article, we will give you a walk-through on how to find outliers in Excel and why finding outliers is an essential piece of data analytics in statistics.

What Is the Outliers Function in Excel?

Before learning how to find outliers in Excel, you should first know that there is an outliers function embedded in the software that makes it easy to calculate what is and isn't an outlier. In fact, there are two methods of doing this, including a helpful graph that gives you a visual of the outliers and a formula that helps identify the outlier without forcing you to identify the outliers by hand.

Let's take a look at some vocabulary you'll need to know before you start learning how to find outliers in Excel.


An outlier is a value that is significantly higher or lower than most of the values in your data and skews your data enough that you might draw an incorrect conclusion about the statistics represented by your data. Outliers aren't bad, but they definitely aren't good, either. You can think of an outlier as a bit of imperfection that can ruin your data - like finding a fly on your cake.

Box Plots

A box plot is a kind of graph that makes it easy to visually spot outliers. You can, of course, use Excel to create a box plot if you are so inclined, although that information will be on another tutorial. To put it simply, a box plot is useful because the box is the central tendency of the data. These are plots that show you how data is clustered around a central measure such as the median (middle) value in the data. The upper bound line is the limit of the centralization of that data. If you have values that are outliers on a box plot, then they become very obvious and stick out like a sore thumb.


Essentially, quartiles represent how data is broken up into quarters. Quartiles are actually a central tool in learning how to find outliers in Excel, since the formula for outliers relies on quartiles to make a calculation. A quartile is a dividing point which splits the data into quarters. There are 3 quartiles: Q1, Q2, and Q3. The first quartile (Q1) marks the lower quarter of your data where lesser values live. The middle values live between Q1 and Q3, with Q2 representing the center of your range, and values above Q3 are the upper portion of the data. Outliers live outside the inner quartile range. We'll go over how to calculate quartiles below.

Array and Quart

The array is the range of values that you are evaluating. And the quart is a number that represents the quartile you wish to return (e.g., 1 for the 1st quartile, 2 for the 2nd quartile, and so on). We mention array and quart under this vocabulary lesson because it is vital that you get these two meanings ingrained in your head since they are the values that you need to actually perform the calculation in Excel. Be careful not to get the two confused.

Now that you have a firm grasp on the terms you will be using to input the formulas for how to find outliers in Excel, it's time to get down to the step-by-step instructions.

Steps for How to Find Outliers in Excel

As you know, Excel has a ton of functions for statistical analysis that can greatly improve your data analysis. One of those functions is the ability to input a formula to find outliers in statistical formulas. Outliers are pests in statistical analysis since the extreme data points can skew your results and cause misleading assumptions. Outliers can drag your statistical average up or down, which means you could be looking at wildly inaccurate data. Removing outliers gives you a better idea of your actual data.

So, how do you do it? There are a few steps involved in how to find outliers in Excel - enough steps that it could be potentially intimidating to get a good grip on the process. But if you stay with it and follow each step, you will be finding outliers very quickly.






Why Should You Find Outliers?

When performing data analysis, you usually assume that your values cluster around some central data point (a median). But sometimes a few of the values fall too far from the central point. These values are called outliers (they lie outside the expected range). Outliers can skew your statistical analyses, leading you to false or misleading conclusions about your data. Using outliers is an easy way of proving or disproving your statistical assumption. If you have more outliers than you have accurate data points, then the chances are that your conclusion about your statistical data is not going to fall in line with your hypothesis.


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It's easier than you think to learn how to find outliers in Excel. And since an outlier is a value that causes a misleading assumption, it's actually pretty important to know how to find them and how to get rid of them in order to accurately interpret your data. Excel makes this highly involved piece of statistical analysis into something that anybody can perform.

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How to Calculate Z Score in Excel: What You Need to Know

We get it. Statistics can be intimidating. All those numbers and all those graphs and all of the rules on how to interpret everything - it's enough to make your head spin. Which is why we're happy to tell you that some things can be less stressful with the use of modern technology. Specifically, the little helper we're talking about is - no surprise - Microsoft Excel. Keep scrolling to learn everything you need to know about how to calculate z score in Excel. You'll be glad you did. It's easier than you think to learn how to calculate z score in Excel!

Z-Score Fundamentals

First things first! We need to break down the whole concept of a z score. Getting some clarity on the topic will make it that much easier to learn how to calculate a z-score in Excel when the time comes. You have to learn to walk before you can run, right?

What Is a Z Score?

What Does a Z Score Do?

Easy Real World Z Score Example

The Z Score Formula

Actually, depending on what you're using the z score for, there are two different z score formulas to choose from - and choosing the right formula is important. But rest assured that for any z score formula you will need two numbers: the mean (μ) and also the population standard deviation (σ). You will need both of these when you learn how to calculate the z-score in Excel.

The Basic Z Score Formula

Standard Error of the Mean

How to Calculate the Z Score in Excel

Now that you know what a z score is and the basic formula you will be using, it's time to learn how to calculate z score in Excel. Be prepared by having your data points easily accessible and be forewarned that there will be a lot of data entry. Just as a reminder - double check your numbers and always calculate your z score twice!

Step 1: Open Excel

Step 2: Enter the Mean Formula

Step 3: Enter the Standard Deviation Formula

Step 4: Finding the Z-Score


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See how easy that was? Learning how to calculate z score in Excel is a cakewalk because Excel does all the really hard work for you. Of course, the job of interpreting what the z score means still falls to your shoulders, but at least you don't have to make your head ache by hand-writing and calculating the z score formula. Simply use Excel to find your mean formula and your standard deviation, and then you're only one simple input away from finding the z score for any point of data you want.

Still not seeming so simple? Try it for yourself! Trust us, it gets easier after inputting the formula a few times!

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How to Find Variance in Excel? Follow These Tips

Microsoft Excel is a ubiquitous product, and one that gets used for many organizational tasks. Most people are familiar with the program's basic format even if they don't own it themselves. In addition, simple operations such as adding or deleting columns or populating individual cells with data are easy to figure out with little instruction. There's a lot more to Excel than the basics, though: the program contains many logical and mathematical operations that are useful when dealing with large amounts of data, and these operations require more knowledge to use effectively. One of the most useful among these is the ability to calculate a value known as variance. Knowing how to find variance in Excel is a very helpful skill to have while designing any spreadsheet, especially if one understands the nuances of the function.

What Is Variance?

The Meaning of the Term

Two Kinds of Variance

How to Use Variance

The Six Variance Functions In Excel

Plenty of Options

Knowing how to find variance in Excel isn't as simple as knowing the one function that will calculate the value. Excel has six different functions that can calculate variance, each of which has unique properties. Using the functions well requires knowing the qualities of each and understanding what situations they work best in. Fortunately, Excel's six VAR functions can be split into three easily explained groups.

VAR.P and VAR.S: Population and Sample Functions

VAR.P and VAR.S are the most basic functions for calculating variance. The letter after the period specifies the variance being calculated: VAR.P calculates population variance, and VAR.S calculates sample variance.

These are the most commonly used functions, but there is one complication involved in using them: the function does not exist in older versions of Excel and opening a spreadsheet that uses it with one of these versions will cause compatibility issues.

VAR and VARP: The Old Functions

Before VAR.P and VAR.S were implemented, VAR and VARP were Excel's basic variance functions. Like the more modern functions, they calculate the two basic kinds of variance: VAR calculates sample variance while VARP calculates population variance. These functions may eventually be phased out of Excel, but for the time being, they exist in every version of the program.

Microsoft considers VAR and VARP 'compatibility functions', and they exist to provide reliable choices for spreadsheets that will be opened on older versions of the software. However, they are slightly less accurate than the modern functions.

VARA and VARPA: Assigned Values

Of all the variance functions in Excel, VARA and VARPA are probably the most complicated of the options. VARA and VARPA calculate sample variance and population variance, respectively, but these two functions interact differently with other contents within the spreadsheet.

While Excel's other four variance functions only recognize the content of referenced cells if that content is a number, VARA and VARPA read any assigned values within referenced cells or arrays. This means that VARA and VARPA will recognize written numbers in any cells or arrays referenced in the function: if one contains the word 'four', the functions will calculate the variance as though that cell contained the number 4. The functions will recognize all other text, including an empty cell, as a 0.

VARA and VARPA can also recognize logical values in the same way: if the contents of a cell or array contain the word 'TRUE', the functions will count it as a 1, and if they contain 'FALSE' the functions will count it as a 0.

If a spreadsheet contains many written elements or logical values these functions can save a lot of time, but they should be used cautiously. Overlooked text can lead to cells registering a value they shouldn't and causing an inaccurate result.

Calculating Variance Using Excel's VAR Function

How to Find Variance in Excel

Now that all of the individual variance functions in Excel have been explained, it's time to learn how to implement them. Fortunately, all six of the functions use the same syntax, and aside from the differences already mentioned, work in the same way.

In order to calculate the variance of a set, you must first select a cell in your spreadsheet you want to display the variance in. Then, type an '=' sign followed by the name of the function you intend to use into that box, followed by a set of parentheses.

Place the numbers you want the variance to be calculated from inside the parentheses, separated by commas: these arguments can be numbers, logical values, or arrays. The function should automatically calculate the variance of the data you have selected and display it in the cell.

Example Using the Arguments List

Now that we've explained the principle, here are some specific examples of how to find variance in excel. First, we'll use a simple example: This one only uses numbers written directly into the function as arguments and does not interact with other cells in the spreadsheet.

Let's say we have a set that contains the numbers 13, 15, 18, 17, 24, 22 and 10. We know that this a sample of a larger set and for the sake of this example we expect the spreadsheet to be opened on older versions of Excel, so we use VAR to calculate the sample variance. To do this, we type this into the cell:

=VAR(13, 15, 18, 17, 22, 10)

Example Using an Array

Now that we've seen a basic example of how to find variance in Excel, here's an example that's more in line with how you would use the functions in an average spreadsheet.

This time let's say we have a set that's contained in a 10 x 4 box of cells in our spreadsheet, with cell A1 at the top left-hand corner of the box and cell D10 in the bottom right. We use VAR to calculate the sample variance and this time we enter the arrays of the cells containing the data as the arguments. That will look like this:



With this, we've gone over everything you need to know about how to find variance in Excel. You've learned what variance is and have a general understanding of both its importance in statistics and how to derive useful values from it.
You've learned about population and sample variance and what situations each form of variance is used in. You've seen all six of the functions Excel provides for calculating the value. You know what functions to use to have your functions recognize assigned values, and you know which functions to use when compatibility is a concern.
You understand the syntax of the functions and have seen firsthand what the use of those functions looks like in various situations.

Congratulations! You are now fully prepared to design spreadsheets that calculate and display variance, and are one step closer to being an Excel pro!

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How to Print Labels from Excel: Ultimate Guide

There are times where you will want to print from any number of applications on your computer. This includes Microsoft Excel. The software allows you to not only create spreadsheets but also labels. If you have several labels you need to produce, whether for mailing or for personal identification, you will want to generate the labels in Excel and then go about printing the information. Here is what you need to know regarding how to print labels from Excel.

Prepare the Worksheet and Enter the Data

Before you can begin with looking at how to print labels from Excel, you need to properly create your worksheet, format it and then set up the data to be used within Microsoft Excel. This example will focus on producing mailing labels for print (which you can print on sticky paper, so it is easy to remove the label and slap it onto an envelope or mailing box), although you can use the steps for generating any kind of labels for printing.

Creating the Labels In Excel

Open up Microsoft Excel. You don't need to adjust the number of columns or rows you're working in, so just dive right into the entering of information. You will want to type in the first cell of each column the basic information you will need for the label.

In the case of a mailing label, the first column should be the person's "Title" (as in Mr, Ms., Dr., and so on). The second column should be their first name, the third column should be their last. The fourth column should be street address, followed by city, state, and ZIP code.

If you're making something other than a mailing label, you need to break down the information into individual columns. Perhaps you're printing off ID labels for use by individuals at a conference. You can still use the first and last name columns, only now add in their business title, company they work for, and so on.

Type In the Data

Now that you have the columns created you can go about entering in the data. Fill out all the information you have, making sure not to leave blank rows or columns. Once you have completed the process of entering all the information into your file, make sure to save it.

Formatting the File

You will need to connect to an Excel worksheet from Word to print your data. As this is likely the first time you have done this, you will need to enable a conversion format between the two Microsoft programs.

To do this, click the "File" button in the top left corner of the program window. From here, select "Options." A new "Word Options" window will open up. In the display window, click "Advanced" along the left side of the screen, then choose "General." This will bring up a new series of information. From the new listed material, check "Confirm File Format Conversion on Open," then click "OK" to confirm everything. This will allow you to create the labels as you import the data.

Opening Word

Now that you are all set and ready to use Word to help aid you with the printing process, you'll want to launch Microsoft Word and open a blank Word document (this should open automatically). Click on the "Mailings" tab, then select "Start Mail Merge" and follow up by clicking "Labels."

Scroll through and select the brand you'd like in the "Label Vendors" box and select a product number. This will be displayed on the label package. You can also choose "New Label" if you'd like to enter in any custom label dimensions (if not, go by the size of the label you are interested in, which should be listed, unless you are specially crafting the label yourself and are not using a pre-made label size).

Connecting Labels to Word

Microsoft Word is now all set up to receive your information from Excel. The next step for how to print labels from Excel is to click on the "Mailings" tab and choose "Select Recipients" from the Mail Merge group. In the new pull-down menu select "Use an Existing List."

Now, choose the Excel worksheet you created earlier and click "Open." Now, select "OK" in order to confirm that you want to use this particular list. Click "OK" a second time when asked to select the table. In a moment, the Microsoft Word screen will generate new labels and say "Next Record."

Connecting Mail Merge Fields

With everything connecting as it should, your next step for how to print labels from Excel is to connect mail merge fields. This way, the labels will appear correctly within Microsoft Word, allowing you to print the data.

In order to do this, you will need to select the first label listed on your Microsoft Word document and then click on "Mailings" from the top of the screen. Now choose "Write & Insert Fields" from the pull-down menu and finally click on "Address Block."

A new set of options will appear on the screen. Choose "Insert Address Block" from the window and then click on "Match Fields."

The window will now display what the labels will look like should you accept the input information. Look over the displayed information to make sure it is entered in properly (it should be, as long as you typed everything into Excel correctly). Scroll through the display window and, if any changes need to be made, click on the drop-down arrow next to the display and make the necessary edits.

Now, click "OK." Click "OK" a second time to exit out of the dialog box and then click back on the "Mailing" tab, followed by "Write & Insert Fields," and finally "Update Labels."


With everything set, now all you need to do is merge the information from Excel into the document. Choose the "Mailing" tab, click "Finish" and then choose "Finish & Merge" from the list of options. From there, choose "Edit Individual Documents" to look over how all the printed labels will eventually appear in the document. If it looks as it should, choose "All" and then "OK."

From here a brand new document will load on your screen. This imports all the labels from your Microsoft Excel worksheet. You can now make any necessary edits or adjustments to the information if need be.

Previewing and How to Print Labels From Excel

Everything has now been imported and your labels are ready to go. You are now at the final stages of the how to print labels from Excel instructions. You need to make sure everything looks good to print.

Click on the "File" tab in the program, then choose "Print Preview." This will load a window and display exactly how the document will look after you print it. Go over everything to make sure it looks correct. When you are satisfied with how the information is presented choose "OK."

If you are printing on sticky labels, you need to make sure the paper is inserted correctly. If you are using a standard desktop printer and the paper is inserted in a tray on the bottom of the printer, you will typically want to insert the labels facing down (the paper is spun up, so when it rotates the ink will be applied to the correct side of the document). If, on the other hand, you use a printer that is rear fed, with the paper positioned vertically behind the printer, the label side will face outward, toward you.

Once the paper is in and you're ready to print, click on the "File" tab again and then choose "Print." A printer window prompt will appear on the screen. As long as you don't need to make any paper size adjustments you should be good to go. Click "Print" again and the software will send out the information to the printer. Momentarily, the printer will begin.

Make sure you monitor the first sheet that is printed. This way, if there is an error in paper alignment, you have the wrong size stickers inserted, or there is another issue, you can cancel the print job. Sticky label paper is not cheap, so it's best to stop the printing process as early as possible to avoid destroying any other paper you might need.


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The beauty of Microsoft Excel is that it is more than just a standard spreadsheet program designed to help organize information. It can also be used to print information, such as labels. If you have a large mailing list and you need to send out information, typing in the mailing list and creating the labels directly in Microsoft Word is time-consuming and often difficult to format. Additionally, you may already have the information typed in Excel anyway. By following these how to print labels from Excel instructions, you'll be able to quickly and easily print any label from Excel, regardless of the information or how many labels you need.

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