Tag Archives: Excel 2011

How to add cells in Excel (screen shots of cell data added up via the SUM formula).

How to Add Cells in Excel to Sum Up Totals Automatically

Excel’s great for displaying data and even better at crunching numbers. Here’s how to add cells in Excel to sum up totals automatically… Even when you change the numbers.

A great feature that Excel has to offer is its use of formulas. Since Excel is often used to organize numerical data for a variety of operations, it can be beneficial to have an ‘addition’ function. In this guide, we are going to discuss the various ways we can add cells in Excel.

Why is the Addition Function Useful When You Need to Add Cells in Excel?

As we already … Read the rest

Where is Control+Home for Excel on a Mac

I wrote a post stating that I could not find the Windows Ctrl+Home keyboard shortcut equivalent on a Mac. Well I’m here to tell you that I found the keyboard shortcut combination that does the same thing on a Mac. The Excel Gods are with me. Hallelujah!

Finding My Way Home

The key to finding this elusive keyboard shortcut is in the Keyboard Viewer. On your Mac select the Apple icon () and click System Preferences… Select Keyboard, and then make sure to click the Keyboard tab. Check the box for: Show Keyboard & Character Viewers in menu bar.… Read the rest

Excel without a Mac

I sold my 15″ MacBook Pro yesterday and am waiting on a 21.5″ iMac to arrive in 2-3 weeks. So no more adventures with Excel 2011 for a bit.

Time to dust off the Dell desktop and reacquaint myself with the “real” Excel. That of the Windows variety. I’m putting Excel 2003 in my rear view mirror (finally) and will focus on Excel 2007 and 2010.

I would love to get Excel 2013 and test it out, but the Dell will need to be replaced this year so I’ll wait until I have a new PC. I would like it … Read the rest

Copy Symbol Image

Add Macro Button to the Toolbar in Excel 2011

You can add an icon to the toolbar in Excel 2011 for your Personal Workbook Macro. In an earlier post I created a short macro to imitate the Control+Home keyboard shortcut in Excel for Windows. You can add an icon to the toolbar to run that, or any other macro with a few quick steps.

  • Right click on the toolbar and select Customize Toolbars and Menus… then
  • Click the Commands tab, then
  • Scroll down and select Macros from the Categories pane, and
  • Drag the Custom Button with a smiley face to the toolbar, then
  • Click OK to get rid of
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Personal Macro Workbook GoHome Code

Control + Home in Excel for Mac

One of my all-time favorite keyboard shortcuts in Excel is CTRL+Home, but on a Mac there is no Home button. Hence a constant source of frustration these last two years.

I finally decided to do something about that and recently figured out a solution using VBA and the Personal Macro Workbook. But before I go straight to the answer, let me tell you how I got there.

My Journey

I knew that VBA was going to enter into the equation, so I started to record a macro on a Windows PC while using the Control+Home keyboard shortcut. What I … Read the rest

Horizontal Dynamic Dependent Drop Down List Example

A Dynamic Dependent Drop Down List with a Horizontal Table Reference

I received a comment asking if a dynamic dependent drop-down list in Excel could have a list where the “table headers were actually rows and not columns?” Since I’ve already detailed how this is done in the article mentioned above, I’ll keep this short. The screen shot below is what I’ll be referencing. At the end of the post I’ll give a link to the file I used.

Conditional Drop Down List (Excel)

Horizontal Dynamic Dependent Drop Down List Example

There are two named ranges,

    1. 1)

myCategoryH

    1. that refers to the range E1:E3 and

 

    1. 2)

myTableH

    that refers to range F1:G3.

A defined name, myItemListH, … Read the rest

How to Update a List or Range without OFFSET

I avoid the use of Volatile Functions, especially OFFSET, which is commonly used to update a list or range. They can slow down the operation of your workbook. For very large workbooks with lots of data, it can be significant and irksome.

Worksheet cells that use Data Validation for a drop-down list can simplify the input process, or be used to limit the available choices. But the list needs be expandable. Here are two primary ways to keep your data validation list automatically updated, without having to resort to using the OFFSET function.

Update Your List Range with VBA

Read the rest

Select Excel’s Used Range on a Mac

I recently read a good blog post over at Contextures about selecting the actual used range on an Excel sheet, both manually and with VBA. However, using Excel on a Mac makes you keenly aware that there’s no Home button.

The used range on a worksheet starts with cell A1 and ends with the last used cell in the worksheet. This “last cell” is not always apparent, but easily found. Just use the keyboard shortcut CONTROL + G to bring up the Go To dialog box.

Go To dialog box
Click Special… which will bring up the Go To Special dialog box.
Go To Special dialog box
Select Last Read the rest

Excel 2010 icon

An Excel Crossroads – Mac and Windows

Excel 2010 iconI bought a MacBook Pro and installed Windows 7 with Boot Camp Assistant so I could access the “normal” Excel. This was important to me at the time because I was doing Excel development work in versions 2003, 2007 and 2010 on a Windows PC.

MacBook ProI love my MacBook Pro, which I consider my computer of the future. It’s great for dealing with Photos, Movies, Music, and all of my iOS devices.

I purchased the Mac versions of Excel (2008 and 2011) but they seem like a mixture of the three Excel versions mentioned above, and can be very … Read the rest

Pay Periods and Funky PivotTable Controls

I like to use a PivotTable to figure out simple problems in Excel. So for this post I’m going to use Excel 2011 (Mac), where PivotTable controls look funky when compared to their Windows counterpart.

Since I get paid every two weeks, certain months in a year will contain three pay periods. Planning future vacations during these months isn’t a bad idea, so I’m going to look at pay periods for the next three years.

Add a Column of Dates

Two Week Pay PeriodsI’ll enter the first pay period, then create a formula that adds 14 days and copy it down to get … Read the rest

Zoom to 125 Percent – Excel 2011 Default Workbook

I want to have Excel 2011 (for Mac) open to a blank worksheet that is zoomed to 125% and it has taken a very long time to figure this out. It involves saving a template to a buried location, then manipulating the file in Finder to remove the extension. Simple, once you know the trick.

The buried location is:

    Macintosh HD:Users:username:Library:Application Support:Microsoft:Office:User Templates:My Templates:

Or you can check to see where the Excel startup files are located on your computer. Just to go Excel > Preferences then select General and click the Select… box for At startup, open Read the rest

Microsoft Query Incompatible with Mac OS X Lion [Updated]

Lion picThe other day I read an article on how to prepare my MacBook Pro for Lion, the new Mac OS X coming out this month, and discovered that any application that requires PowerPC is incompatible with Lion and will not work. See update at the end of this post.

So I followed the instructions to check all the installed programs on my MacBook Pro and was surprised to find that Microsoft Query will be incompatible. This will affect any Excel for Mac versions you might have on your computer — 2004, 2008, 2011.

Microsoft Excel for Mac and PowerPC

I would venture a guess … Read the rest

That Damn Delete Key in Excel for Mac

Where is the delete button on Mac - ExcelI have no earthy idea why it took me so long to figure out how to delete the contents of a cell or range in Excel for Mac. Ever since I bought my MacBook Pro I’ve known the Delete key on a Mac isn’t really a Delete key.

I mean, since my background is with Windows, I have ingrained knowledge on how the Delete Key works on a computer. Ingrained, I tell you.

But all of that knowledge was shattered upon getting a Mac.

Where Is the Excel Delete Button on Mac

After some consternation, I learned where is the … Read the rest

A Dynamic Dependent Drop Down List

A Dynamic Dependent Drop Down List in Excel

A Dynamic Dependent Drop Down ListThe other day I was reading a post over at the Contextures blog about Dynamic Dependent Excel Drop Downs and realized that using an Excel Table would provide an alternative method that is both simple and flexible. Tables are available in Excel versions 2007, 2010, and 2011.

In this post I’ll create a Table to hold the Category’s and Items, create three defined names using dynamic formulas, then use Data Validation to create two drop-down lists, the second being dependent upon the first.

Create at Reference Table

Here’s a Table with Category names in the header row and ItemsRead the rest

Where is the Insert Tab in Excel 2011?

Switching to the Mac platform finds you with certain disappointments challenges. One of these is finding no Insert Tab on the Excel 2011 Ribbon.

Windows versions of Excel (2007 and 2010) both have the Insert Tab on the Ribbon. So when you start using the new Mac version of Excel 2011, you can quickly become confused at the whereabouts of some familiar controls.

Excel 2011 has a Charts tab on the Ribbon that doesn’t exist in the Windows versions (2007, 2010). This is where the Charts and Sparklines Groups on the Insert tab are located.

Excel 2011 reminds me … Read the rest