Sorry if I get transfixed by shortcuts in Excel 2011, but they are a vital part of how I use Excel and so much different than Excel for Windows, so anything that helps the learning curve is worth the effort. In looking for something else, I discovered you can change the keyboard shortcuts in Excel 2011, but the benefit for me is that every shortcut is listed by menu function.
Why that’s important is that in Excel 2011 they left the old menu with the new Ribbon, and this creates a common reference between the Windows and Mac versions of Excel. To see shortcuts in Excel 2011 go to the Tools menu and select Customize Keyboard. (Works in Excel 2008 too.)
You’ll notice the Categories correspond to the Menu, and the right-hand pane shows the items within the selected category. In the picture above I’ve selected the Edit menu and Undo is selected in the right-pane. The Current keys assigned to the Undo action are shown as Control+Z, F1, Command+Z. (Now I know why F1 doesn’t work for bringing up the Help system.)
Checking for a Redo shortcut (in the picture below) shows none listed. I added a shortcut key for Redo by clicking in the box Press new shortcut key, which activated the Add button, then pressed the keyboard combination Control+Y, then clicked Add. Underneath the shortcut key box you see some text that shows the Currently assigned key.
I tried to add another shortcut key, Command+Y, but the currently assigned key was Repeat. So I didn’t add that shortcut. But that left me thinking, “Is Repeat and Redo the same?” (Something for another day.)
Anyway, you can peruse the different menu items and look for shortcuts, or the lack of, in this Customize Keyboard dialog box. I learned that to increase the font size one size larger, the shortcut Command+Shift+. will do the trick and Command+Shift+, will take the font size down one level. Kind of handy when adjusting headings for a data table.
To use a keyboard shortcut that’s the same as a default Mac OS X keyboard shortcut, you must first turn off that Mac OS X keyboard shortcut.
- On the Apple menu, select System Preferences.
- Under Hardware, click Keyboard, then click the Keyboard Shortcuts tab.
- Find the keyboard shortcut you want to turn off, then clear the check box.