Tag Archives: Excel 2010

How to add cells in Excel (screen shots of cell data added up via the SUM formula).

How to Add Cells in Excel to Sum Up Totals Automatically

Excel’s great for displaying data and even better at crunching numbers. Here’s how to add cells in Excel to sum up totals automatically… Even when you change the numbers.

A great feature that Excel has to offer is its use of formulas. Since Excel is often used to organize numerical data for a variety of operations, it can be beneficial to have an ‘addition’ function. In this guide, we are going to discuss the various ways we can add cells in Excel.

Why is the Addition Function Useful When You Need to Add Cells in Excel?

As we already … Read the rest

Excel without a Mac

I sold my 15″ MacBook Pro yesterday and am waiting on a 21.5″ iMac to arrive in 2-3 weeks. So no more adventures with Excel 2011 for a bit.

Time to dust off the Dell desktop and reacquaint myself with the “real” Excel. That of the Windows variety. I’m putting Excel 2003 in my rear view mirror (finally) and will focus on Excel 2007 and 2010.

I would love to get Excel 2013 and test it out, but the Dell will need to be replaced this year so I’ll wait until I have a new PC. I would like it … Read the rest

Horizontal Dynamic Dependent Drop Down List Example

A Dynamic Dependent Drop Down List with a Horizontal Table Reference

I received a comment asking if a dynamic dependent drop-down list in Excel could have a list where the “table headers were actually rows and not columns?” Since I’ve already detailed how this is done in the article mentioned above, I’ll keep this short. The screen shot below is what I’ll be referencing. At the end of the post I’ll give a link to the file I used.

Conditional Drop Down List (Excel)

Horizontal Dynamic Dependent Drop Down List Example

There are two named ranges,

    1. 1)

myCategoryH

    1. that refers to the range E1:E3 and

 

    1. 2)

myTableH

    that refers to range F1:G3.

A defined name, myItemListH, … Read the rest

How to Update a List or Range without OFFSET

I avoid the use of Volatile Functions, especially OFFSET, which is commonly used to update a list or range. They can slow down the operation of your workbook. For very large workbooks with lots of data, it can be significant and irksome.

Worksheet cells that use Data Validation for a drop-down list can simplify the input process, or be used to limit the available choices. But the list needs be expandable. Here are two primary ways to keep your data validation list automatically updated, without having to resort to using the OFFSET function.

Update Your List Range with VBA

Read the rest
Analysis ToolPak AddIn

Check the Analysis ToolPak Add-In in Excel 2003 [VBA Code]

Analysis ToolPak AddInI recently began using the NETWORKDAYS function in Excel 2007, yet my file was going to be widely used by people with Excel 2003 (both are Windows versions). The NETWORKDAYS function is a standard function in Excel 2007, but with 2003 you have to install the Analysis ToolPak, otherwise you get an error.

The only way for me to avert an error with users who don’t have the Analysis TookPak installed in Excel 2003 is to use some VBA code that runs when the file is opened. I want to see if they are using a version of Excel older … Read the rest

Excel 2010 icon

An Excel Crossroads – Mac and Windows

Excel 2010 iconI bought a MacBook Pro and installed Windows 7 with Boot Camp Assistant so I could access the “normal” Excel. This was important to me at the time because I was doing Excel development work in versions 2003, 2007 and 2010 on a Windows PC.

MacBook ProI love my MacBook Pro, which I consider my computer of the future. It’s great for dealing with Photos, Movies, Music, and all of my iOS devices.

I purchased the Mac versions of Excel (2008 and 2011) but they seem like a mixture of the three Excel versions mentioned above, and can be very … Read the rest

A Dynamic Dependent Drop Down List

A Dynamic Dependent Drop Down List in Excel

A Dynamic Dependent Drop Down ListThe other day I was reading a post over at the Contextures blog about Dynamic Dependent Excel Drop Downs and realized that using an Excel Table would provide an alternative method that is both simple and flexible. Tables are available in Excel versions 2007, 2010, and 2011.

In this post I’ll create a Table to hold the Category’s and Items, create three defined names using dynamic formulas, then use Data Validation to create two drop-down lists, the second being dependent upon the first.

Create at Reference Table

Here’s a Table with Category names in the header row and ItemsRead the rest

Where is the Insert Tab in Excel 2011?

Switching to the Mac platform finds you with certain disappointments challenges. One of these is finding no Insert Tab on the Excel 2011 Ribbon.

Windows versions of Excel (2007 and 2010) both have the Insert Tab on the Ribbon. So when you start using the new Mac version of Excel 2011, you can quickly become confused at the whereabouts of some familiar controls.

Excel 2011 has a Charts tab on the Ribbon that doesn’t exist in the Windows versions (2007, 2010). This is where the Charts and Sparklines Groups on the Insert tab are located.

Excel 2011 reminds me … Read the rest

Worksheet Tab Protection Icon in Excel 2011

There are times when you see something new and immediately know what it means. That’s what happened to me when I opened a file from a colleague and realized the padlock icon on the worksheet tab meant that the worksheet was protected. I was right.

Lock Icon on Worksheet Tab

Since I had opened this file in Excel 2011 (Mac) I immediately wondered if the Excel 2010 Window’s version had the same feature.

That would be a no.

It sure is nice to know that a worksheet is protected beforehand, instead of finding out by trial and error that a good number of Ribbon items … Read the rest

Excel 2010 Clipboard Group

Ribbon Home Tab Comparison – Excel 2010 Windows and 2011 Mac

I’ll review each hard-to-find item on the Ribbon’s Home Tab in Excel 2010 (Windows) and let you know where they are located in Excel 2011 (Mac). I’ve even got some nifty pictures to speed along that understanding.

Note: The Ribbons in Excel 2010 and 2007 (Windows) are interchangeable, but I’ll only refer to 2010 below.

Each Ribbon Tab in Excel is organized by Groups. In Excel 2010 the Groups are shown at the bottom of the Ribbon. In Excel 2011 the Groups appear at the top, which I prefer.

The Excel 2010 Home Tab

The Excel 2010 Home Tab has … Read the rest

My First Excel 2011 Chart

Right now I’m on the Ski slope and this particular chart served to help me kill two birds with one stone. I needed to show my daughter which ski pass would be most beneficial to her wallet and produce a chart for this article.

Charts should speak for themselves, loud and clear. This one compares the cumulative cost for an Advantage Pass and a Standard lift ticket. The Pass is $69 and your first lift ticket is free, then you get $12 off each weekday lift ticket. A standard lift ticket is $60 each weekday.

Stevens Pass Break Even

And while I started out … Read the rest

Sorting Columns From Left To Right in Excel Causes Problems

Sort Left to Right ProblemYou may never have the opportunity to Sort columns of data from Left to Right, but beware of some apparent problems. A reader mentioned that when sorting from left to right the column width’s don’t change. I also found that formulas can be affected and for me that’s more problematic.

I was asked if Excel 2010 had fixed the problem with having column width’s stay the same when Sorting from Left to Right. I didn’t know so I constructed an example to find out. Note: Both Excel 2010 (Windows) and 2011 (Mac) work the same way for the Read the rest

The Mini Toolbar in Excel

The Mini Toolbar is nice to have when you need to do basic formatting and the Home tab is not displayed. Introduced in Excel 2007 and available in Excel 2010, the Mini Toolbar appears above the shortcut menu when you right-click a cell, range, chart, shape or other object.

Note: There is no Mini Toolbar in Mac versions of Excel (2011, 2008).

The contents of the Mini Toolbar are dependent on the object you right-click.

Right-Click a Range

I frequently Bold and Center format my table headings, but when the Home tab is not displayed it’s quicker to use the … Read the rest

Add Freeze Sheet Panes to the Quick Access Toolbar

Add a one-click Freeze Panes command to the Quick Access Toolbar in Excel 2010 and 2007. This command icon is conveniently hidden from the Ribbon and is named Freeze Sheet Panes.

In a previous post I made the recommendation to add the Freeze Panes command to the Excel Quick Access Toolbar, but recently found out that this is a sub-optimal solution because with the Freeze Panes command this requires two clicks.

One click activates a drop-down list, then you have a choice for your second click: Freeze Panes, Freeze Top Row, and Freeze First Column. The only one of … Read the rest

Excel 2011 Keyboard Shortcuts on Your Desktop

My frustration level is high with the learning curve associated with keyboard shortcuts in Excel 2011 so I decided to import them into a spreadsheet and found out that’s not happening. Since there’s more than one way to skin a cat (sorry cat lovers, just an expression) I decided to import them from the Office:Mac website to have at my beck and call whenever the need arises.

Different Methods of Getting External Data – Windows vs Mac

Excel 2010 has a From Web option to import data from a web page. As shown in my last blog post, this … Read the rest